Passports

Locations to Apply - Register of Deeds Office

West Olive
Register of Deeds Office
12220 Fillmore St, Room 146
West Olive, MI 49460
Appointments Only
Schedule an appointment online!

Passport applications are NOT accepted at the County Clerk's Hudsonville, Grand Haven, and Holland locations.

Please read the following information carefully before applying. A transmittal list is included with each group of passport applications sent. For more information about passports visit the Bureau of Consular Affairs.

Passport Appointments

Schedule an appointment online!

You will not be able to schedule a same day appointment. Please make sure to have everything you need ready for your appointment. Please arrive 5 minutes prior to your appointment time.
We cannot accept late appointments.

Completed Application

Refer to website travel.state.gov.

Proof of U.S. Citizenship

Certified copy of your birth certificate with raised Seal along w/ additional photo copy.
Certificate of Naturalization-original along with a copy of Naturalization paperwork.
Previous Passport Book/Card.

Proof of Identity

Government issued photo I.D. (Driver's license, previous passport, consular ID card, Federal/State/Municipal identification card)
Copy of front and back of ID each on separate sheets of paper.

Passport Photograph

Taken within past 6 months.
2 x 2 inch in size.
Full color with white background.
No glasses, head bands, scarves, or barrettes with bows/flowers.
Passport Photos can be taken at our West Olive office during your appointment for $10

Check or Money Order made out to the U.S. Department of State for amount of passport and any expedite fees (if applicable)

16 and older = $130.00 for passport only; $30.00 for passport card.
Under 16 = $100 for passport only; $15.00 for passport card.
Expedite fee (if applicable) = $60.00 per application.
Express Mail Fee (Optional) = Price based on current Postal rates.

Payment of $35.00 per application to the Ottawa County Clerk

Payment can be cash, check, money order, or credit card.
Express Mail Fee (Optional) = Price based on current Postal rates.

If you have had a name change, please bring along the following documentation that pertain to your change:

Certified copy of marriage license (married within last 5 years), or
Certified Court documentation reflecting name change

For specific information regarding fees and requirements for minors, please click on the requirements for passport tab below.

Note: 15 and under requires both parents to be present along with child.

Schedule Appointment

Passport Book

Valid for travel by air, sea or land.
Validity: 10 years for adults, 5 years for minors
Size: 5" x 3-1/2" (when unopened)
Cost for first time applicants:
- For Adults (16 & Older)
  $130 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check, or charge
- For Minors (15 & Younger)
  $100 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check, or charge
Cost for U.S. Passport book renewal: $130 for adults (minor passports are not renewable)

Passport Card

NOT for travel by air. Valid for land and sea crossings between the U.S. and Canada, Mexico, Bermuda and the Caribbean only.
Validity: 10 years for adults, 5 years for minors
Size: Wallet size
Cost for first time applicants:
- For Adults (16 & Older)
  $30 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check, or charge
- For Minors (15 & Younger)
  $15 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check, or charge
Cost for U.S. Passport card renewal: $30 for adults (Minor Passports Are Not Renewable)
Cost for first time applicants for both the passport book and card:
- For Adults
  $160 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check, or charge
- For Minors
  $115 check/money order payable to: US Dept of State
  $35 execution fee payable by cash, check or charge

Requirements for Passport

You will need the following when applying for a passport:

Application for U.S. Passport: For your first passport, you must appear in person and complete this application in black ink. You may complete the application prior to arrival, but it must be signed in the presence of the passport agent.
A certified copy (raised seal) of your Birth Certificate: It is available only from the County Clerk's Office in the county of your birth or from the State of your birth. Effective April 1, 2011 all birth certificates (including adults) must have parents' names.
Present Identification: A valid driver's license, a government issued (federal, state, municipal) identification card, a previous passport, or a Certificate of Naturalization or Citizenship.
Submit a Photocopy of the Identification Presented: Applicants must include a photocopy of identification document(s) front and back at the time of passport application acceptance.
Submit Recent Photograph: Photographs can be taken at our West Olive Office for a $10 fee. Photographs must have been taken within the past six months and meet the following requirements:
- In color
- Printed on photo quality paper
- 2 x 2 inches (51 x 51 mm) in size
- Sized such that the head is between 1 inch and 1 3/8 inches (between 25 and 35 mm) from the bottom of the chin to the top of the head. View the Photo Composition Template on the Travel.State.gov website for more size requirement details.
- Taken within the last 6 months to reflect your current appearance
- Taken in front of a plain white or off-white background
- Taken in full-face view directly facing the camera
- With a neutral facial expression and both eyes open
- Taken in clothing that you normally wear on a daily basis:
  - Uniforms should not be worn in your photo, except religious clothing that is worn daily.
  - Do not wear a hat or head covering that obscures the hair or hairline, unless worn daily for a religious purpose. Your full face must be visible, and the head covering must not cast any shadows on your face.
  - Headphones, wireless hands-free devices or similar items are not acceptable in your photo.
  - If you normally wear a hearing device it may be worn for your photo.
  - As of November 2016 the National Passport Agency will no longer accept passport photos with any type of eyewear including but not limited to prescription glasses.
  Photo requirements have been changed to require one color photo.
  Note: The Register of Deeds division can take your passport photo at our Fillmore Street location. The fee is $10.00.
Applicants age 16 and over: Must pay $130 for their passport. This payment must only be paid by check or money order payable to the Department of State. There is a $35 execution fee payable to Ottawa County Register of Deeds by Cash/Check/Money Order/Visa or MasterCard. The passport is valid for 10 years.
Applicants age 16 and 17: Need at least one parent or legal guardian present at the appointment
Applicants age 15 and under: Must pay $100 for their passport. This payment must only be paid by check or money order payable to the Department of State. There is a $35 execution fee payable to Ottawa County Register of Deeds by Cash/Check/Money Order/Visa or MasterCard. The passport is valid for five years. Both Parents listed on the applicants birth certificate (Or legal guardians) must be present at the appointment, OR the Statement of Consent form must be completed and notarized by the non-applying parent. Statement of Consent - Issuance of a Passport to a Minor Under Age 16 (Form DS3053) - This form should be submitted, along with the DS11 Application for Passport, for minors under age 16 as evidence of parental permission if: 1) you are a non-applying parent or guardian consenting to passport issuance for your child, 2) or you are an applying parent or guardian, and the written consent of the non-applying parent or guardian cannot be obtained. The Statement of Consent by non-applying parents, for children under the age 16, MUST be Notarized and signed by the non-applying parent and must include a photocopy of the front & back of his/her ID.
Application Signature: Until the age of 18, all applicants will need a parent or legal guardian (with legal proof) present to sign your passport application at the time of execution. All persons 16 years of age and above will need to sign their own passport application in the presence of the passport agent. ALL MINOR CHILDREN MUST APPEAR IN PERSON.

Passport Processing times vary. Please refer to U.S. Passports (state.gov) for current processing times. If you need your passport in less than the standard stated processing time, you need to obtain expedited service for processing the passport. The fee for expedited service is $60 per application (payable by check or money order to the Department of State) which is in addition to the regular passport fee. At the time of expedited service, it is recommended that you arrange for a two-way overnight delivery of the passport to prevent delays. For additional information, please call the Ottawa County Register of Deeds at (616) 994-4510.

Passport Application Forms

Application for U.S. Passport (Form DS11) - applicants must submit in person.
U.S. Passport Renewal Application (Form DS82) - must be submitted through the mail.
Name Change, Data Correction, and Limited Passport Book Replacement (Form DS5504) - must be submitted through the mail.
Statement Regarding Lost or Stolen Passport or Card (Form DS64) - must be submitted along with the Application for U.S. Passport form DS-11 in person.
Statement of Consent - Issuance of a Passport to a Minor Under Age 16 (Form DS3053) - must be submitted with the Application for U.S. Passport form DS-11 in person when both parents are not present for a minor.

Register of Deeds Division